The Administrative Assistant is a highly organized and detail-oriented professional who supports multiple teams across various departments. This role requires a proactive individual who is comfortable managing a wide range of administrative tasks, supporting construction-related projects, and ensuring the smooth operation of daily office functions. The ideal candidate is flexible, professional, and willing to roll up their sleeves to tackle any task-big or small.

• The Administrative Assistant is a highly organized and detail-oriented professional who supports multiple teams across various departments
• This role requires a proactive individual who is comfortable managing a wide range of administrative tasks, supporting construction-related projects, and ensuring the smooth operation of daily office functions
• The ideal candidate is flexible, professional, and willing to roll up their sleeves to tackle any task-big or small
• Update and format PowerPoint presentations for internal and external use
• Manage and maintain multiple databases with a high level of accuracy
• Provide support in the project management of construction jobs, including documentation and tracking
• Complete complex pre-qualification applications for construction projects
• Assist with understanding and maintaining the bonding process, including updating bond information
• Monitor and manage class schedules and certification deadlines for team members
• Coordinate travel arrangements, bookings, and expense reports
• Assist with shipping tasks including USPS and large freight logistics
• Oversee office supplies and coordinate with facility vendors as needed
• Support the issuance of Certificates of Insurance (COIs) and manage the Master Service Agreement (MSA) lifecycle
• Plan and execute company events, both onsite and offsite
• Handle incoming calls and direct them appropriately
• Run errands as needed to support the office and team
• Approach all responsibilities with a willingness to help and a can-do attitude

• Excellent customer service and professional communication skills
• Strong organizational and multitasking abilities
• Ability to manage confidential and sensitive information
• Excellent verbal and written communication skills
• Self-starter with the ability to work independently and as part of a team
• 3-5 years proven experience in an administrative or office support role
• Must be proficient in PowerPoint, MS Word, and Excel
• High school diploma or equivalent